20 Online Tools for Productive Remote Teams (Team Communication, Password Sharing & Project Management)

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In the first of our Remote Teams series, we covered how to hire your remote team (step-by-step!) + 8 benefits of remote teams.

Remote teams are already popular because they’re cost-effective, flexible, and a productive way to work. They don’t have the geographical restrictions that traditional offices have.

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This makes it possible for employees to be closer to their families and friends while still maintaining their careers.

Communication is easier with modern technology so it is less of a concern than it used to be in the past when waiting on snail mail for responses.🐌📬

But how do you set yourself up for success while working remotely?

Here are tools and tricks, to help your team (and you) be super organized and on top of everything going on in your business.

📡 5 Remote Team Communication Tools: 

1. Slack: It’s like AIM but in 2020.  

Slack is the modern-day version of instant messenger, but for businesses. It allows for quick contact, private conversation channels, and of course- gifs. 

2. Voxer: If you’re a talker, not a typer. 

Voxer is a voice messaging app that allows you to talk instead of type. It’s great for sharing ideas and brain dumps for people who just don’t have the time or patience to type out paragraphs. 

3. Zoom: for the face-to-face ~but virtually~ communication

Zoom video image

Zoom is basically a more professional version of Facetime.

Zoom is perfect for holding all of your virtual meetings with individuals or your whole team – as long as you can ignore the tension between you and the leave meeting button.   

4. Google Meetings/Hangouts: like Zoom, but Google. 

Google Meet is another excellent platform for hosting virtual meetings or hangout sessions with your team. There are slight differences between the two on matters like pricing, security, and meeting features. 

5. Loom: Do you ever just want to screen record your entire computer screen? Wish granted.  🪄

Loom homepage

Loom is one of my favorite tools because you can record yourself, record your computer screen, or both.

Loom is great for explaining complicated systems or recording quick 2-3 minute videos of yourself talking.

Plus, anyone with the link can watch for free, and you can embed them anywhere you feel fit. 

🧰 6 Remote Team Project Management Tools 

Finding your perfect project management tool is like finding a husband… it might take your whole lifetime (but there is no limit on how many times you can try!). 

If you’re looking for your new favorite business partner, 👉 check out my full guide to project management tools here.

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In the meantime, here are some solid choices: 

1. Asana – Your first love 🥰

2. ClickUp – Asana and Airtable had a beautiful baby 🎉

3. Trello – The old faithful 🚙

4. Monday  – For the love of Monday’s 😉

5. Basecamp – The OG 🕶

6. Notion – Your new bestie 💕

👩🏻‍💻 3 Remote Team Password Sharing Tools: 

Do you need to share your passwords without actually sharing your passwords?

Handshake password gif

Hey, if the only password you can remember is Pickles#7, so be it. 🥒

These password-sharing apps are perfect for keeping security tight and respect high.

1. Lastpass  – Their free plan comes with unlimited passwords for one device – phone or computer.

2. Dashlane  – You get 50 passwords on one device with their free plan.

3. 1password – Comes with a free 14 day trial and then it’s $2.99/month for unlimited passwords.

📲 6 Must Have Useful Apps for Remote Teams: 

1. Google Drive: docs, sheets, forms, you name it – it’s perfect. 

Google Drive is your one-stop shop for storing files, collaborating on projects, and sharing necessary information with your team. 

2. DropboxA place for all your files – in this box – but make it organized.  

Dropbox is another file storage app that keeps all of your essential files in the safest place known to man – the cloud. 

3. AirtableThe best invention since sliced bread. I stand by that statement. 

Airtable homepage image
Airtable is the fanciest spreadsheet you will ever see.

It has so many uses; it would be a shorter list telling you what I can’t use it for (like baking brownies – it can’t do that ~yet~). 

4. MiroIt’s like drawing but better. 

If you are a visual person, Miro will change your life for the better. You can create endless workflows while collaborating with your team. 

5. OneNoteReplacing the good ole’ pen and paper.

OneNote is a digital notepad that is here to replace the handy-dandy pen and paper.

You share notes with your team, collab in real-time, and a coffee stain won’t ruin it.

6. Hello SignFor all of the critical documents, so your team can’t (legally) show and tell. 

Hello Sign is a hub for essential documents, like contracts and NDAs, that require filling out and signatures.

Hello Sign is easy to use for both parties, so it makes legality issues a breeze. 

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Remote working is revolutionizing the way businesses are structured. With the use of online tools, tech startups have been able to expand their operations across borders and continents.

Tools such as Slack and Zoom have made it easier than ever for remote teams to collaborate across the world.

They also allow remote teams to be more productive because members can work from home or on the go without sacrificing synergy or productivity.

Online tools are boosting productivity for many businesses by allowing remote teams to communicate in real-time and work from wherever they want – from Tokyo to Tuscany.

If being part of a high-performing remote team while working from your comfy couch, or favorite cafe sounds like a dream come true then you may be interested in becoming a Digital Business Manager – DBM Bootcamp has a free class below on how to get started working online as a Digital Business Manager. 👇

Want ALL the details on how to work online as a digital business manager?

Check out my FREE intro class which goes over what exactly a DBM does day-to-day, how much I make as a DBM, my 5-step plan to get you started and more!

Want ALL the juicy details on how to work online as a digital business manager?

Check out my FREE intro class which goes over what exactly a digital business manager does day-to-day, how much I make as a DBM, my 5-step plan to get you started and more!

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Want ALL the juicy details on how to work online as a digital business manager?

Check out my FREE intro class which goes over what exactly a digital business manager does day-to-day, how much I make as a DBM, my 5-step plan to get you started and more!